Documents Required for Company Registration in India: Complete Checklist

To register a company in India you need: PAN and Aadhaar of every director/shareholder, a recent address proof (utility bill or bank statement, under 2 months old), passport-size photographs, proof of the registered office address, and a Digital Signature Certificate (DSC) for each director. Foreign nationals substitute an apostilled passport and overseas address proof.

Documents for Indian directors/shareholders

• PAN card (mandatory, used as the primary ID)
• Aadhaar card
• Address proof — bank statement, electricity bill or mobile bill, not older than 2 months
• Passport-size photograph
• Specimen signature

Documents for foreign directors/shareholders

• Passport (apostilled if the home country is a Hague Convention member, or consularised otherwise)
• Overseas address proof (utility bill/bank statement, apostilled)
• Passport-size photograph

Registered office proof

• If rented: rent agreement + No Objection Certificate (NOC) from the owner + a recent utility bill
• If owned: ownership document (sale deed/property tax receipt) + utility bill

Entity-level documents

• Memorandum of Association (MOA) and Articles of Association (AOA) — drafted during filing
• Declaration of directors (Form DIR-2 consent to act as director)
• Declaration by the subscribers and first directors (Form INC-9, auto-generated for most cases)

Digital Signature Certificate (DSC)

Every proposed director needs a Class 3 DSC to sign the SPICe+ incorporation form electronically. It is issued after video KYC and typically takes 1–2 working days.

What gets filed and in what order

1. DSC and DIN (Director Identification Number) for all directors
2. Name reservation via SPICe+ Part A
3. Incorporation filing via SPICe+ Part B, with MOA, AOA, PAN and TAN applications bundled in

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